Facilities Administrator

Salary £22,310 per annum (£17,848 pro rata)

Location Rainbows Hospice, Loughborough

This is a Permanent, Part Time vacancy that will close in {x} days at {xx:xx} BST.

The vacancy

Are you an experienced administrator who prides themselves on accuracy of work? Would part time hours suit your lifestyle? If yes, then this could be the role for you!

Here at Rainbows Hospice, we have a unique opportunity within our Estates and Facilities Team. We are seeking a highly organised and detail-oriented individual to join our team as a Facilities Administrator. In this position, you will play a key role in ensuring the smooth and efficient execution of our daily operations.

This role will suit an experienced and methodical administrator with experience of managing their own workload and working to deadlines. It is not essential to have experience within health and safety as this can be taught to you.

This role is 30 hours a week, working 4 days a week between Monday-Friday. The role is predominantly based at our Hospice in Loughborough however, on occasion you may need to travel to other sites across the Midlands, including our retail stores.

Working alongside the Estates and Facilities team, you will provide a range of administrative support to the Health, Safety and Support activities within the organisation. You will assist the team with co-ordinating and maintaining effective safety programs and to generate and maintain auditable documentation.

Key Responsibilities:

General administration for the Estates and Facilities team.
Manage and maintain the risk register, health and safety database, and to assist with reporting on Health & Safety (H&S) accidents/incidents.
Manage and maintain documentation including policies and procedures, scheduling audits in line with time frames, and supporting remedial/follow up administration.
Attend meetings, producing agendas, minutes and any relevant documentation.
Update, develop and maintain the preferred contractors register, and to assist with induction documents and with ongoing review of contracts and suppliers.

Skills required for success:

Proven administration experience, working in a fast-paced environment.
Ability to pen, review and audit policies and procedures.
Highly organised and methodical, with outstanding attention to detail.
Excellent IT skills with a knowledge of Database, Word, Excel and PowerPoint.

It would also be desirable for you to have health and safety experience or have the willingness to undergo training in this sector.

If you would like an informal conversation about this vacancy, about this vacancy, please contact Emma Burton, Recruitment Officer, on 01509 638014 or emma.burton@rainbows.co.uk

To apply for the role please click ‘apply now’ to complete an online application form. If you require an alternative method of applying or would like to discuss reasonable adjustments further, please contact the people team at recruitment@rainbows.co.uk

This role is subject to an Enhanced/Basic DBS (Disclosure and barring Service Check) and pre-employment checks.

Equality, diversity & inclusion

We are an inclusive organisation, from our trustees and team members to our children and young people. We treat all job applicants equally regardless of class, age, disability, gender identify or gender expression, race, ethnicity, religion or belief, sexual orientation or any other equality characteristic. We particularly encourage applications from individuals who are underrepresented in the Health and Social care sector.

About us

Rainbows cares for hundreds of families every year from across the East Midlands who have a child or young person with a serious or terminal illness that means that their lives will be shorter than most.

We support every child and young person to fulfil their potential, and help families make the most of every precious moment, while capturing memories and keepsakes to treasure. We’re here for the whole family, offering comfort and compassion during tough times, providing the highest level of professional care until the end, and support after.

Simply put, we’re here to brighten short lives, and support families, wherever they are – at home, in hospital or at our Hospice.

When you join Team Rainbows, not only will you receive a host of benefits including free parking, health cash plan and subsidised meals - but you’ll be making a real difference to the lives of families across the East Midlands who are going through the toughest of times.

Although there can be some sad times, Rainbows is a fun, dynamic and caring place to work. Whether you’re based at the Hospice, home or out in the community, you’ll join a team with a can-do attitude, ready to make a positive impact on the world of hospice care.

The Rainbows experience, wherever you are.

Across the East Midlands we will:

transform care for those children and young people who have a life-limiting or life-threatening condition
relieve the pain and symptoms associated with life-limiting or life-threatening conditions
support every child and young person to achieve their full potential
create memories for families to treasure
provide comfort and compassion at the time of and following the death of a child or young person